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Job interview thank-you letter with samples

4.00 avg. rating (80% score) - 4 votes

Sending a thank you letter to recruiters after interview is a professional etiquette and leaves a very nice impression on your hiring manager. This is irrespective of how your interview has gone; a thank you letter shows your gratitude towards the company and the hiring manager to show interest in your profile and take out time to interview you.  However, a majority of job seekers and applicants do not send a thank you letter post the interview.

What Purpose Does a ‘Thank You’ Letter Serve?

A thank you letter is your chance to remind the hiring manager of your skills and abilities that you bring on the table. You can even rearticulate any low notes from the interview in a positive context or if you were asked to share anything additional after the interview. Additionally, it:

  • Strengthens the fact that you want the job
  • Shows your professionalism
  • Helps you stand apart from other candidates
  • Draw the interviewer’s thoughts back to the strongest aspects of your candidacy.

Here is how you can write a professional ‘Thank You’ Letter to the interviewer.

Start with a greeting: Always begin with a formal salutation and the interviewer’s name. Example: Dear [Name], Hi [Name], Hello [Name]. Avoid using To Whom It May Concern (only use if you have no other workable options).

Express gratitude: Since it is a thank you letter, you must directly talk about the subject. Say things like, <Thank you for your interest in my profile> in the first sentence. Do mention about the position you were interviewed for to help the reader recall you and understand the context of your mail.  Sending a thank you letter after the job interview is a professional gesture that won’t go unnoticed.

Add specific details:  Ensure you specify what you are saying thank you for and add certain details about your conversation as well as your skills. Here you may want to remind the interviewer of specific moments from the interview. Also use this space to share any further details, which the interviewer might have asked you to provide later.

Close with regards: Use an appropriate closing, such as ‘Regards,’ or ‘Sincerely’ followed by [Your Name].  

Check out the following sample thank-you letters for a job interview:

Sample 1: A Thank You Letter 

Dear <Interviewer’s Name>,

Thank you for your interest in my candidature and taking out time to interview me for the position of Testing Engineer at your prestigious organization. It was a pleasure connecting with you and learn more about the opportunity.

I’m excited to join the team and make the most of my QA and analytical skills to contribute to the company’s growth. Meanwhile, let me know if there’s any further information I can provide. Thanks again for your time.

Looking forward to hearing from you.


<Your Name>

Sample 2: A Thank You Letter

Dear <Interviewer’s Name>,

It was a great pleasure meeting you today. I’m thankful to you to take out time to have a conversation with me regarding the role of Product Development Manager. It was really interesting to know the way your team plays a crucial role in the company’s initiatives. <Organization’s Name> certainly seems a great place to work. I appreciate the values and vision of the company and look forward to the opportunity to work with your team and execute some of the ideas I shared for the website. 

Looking forward to hearing from you on the next step. Let me know if you need any additional information.


<Your Name>

Always keep your thank you letter brief and to the point and don’t delay in sending it. The best practice is to send it within the same day after the interview. Such professional etiquette certainly reflect positively on your candidacy for the given role and reaffirm your interest in the job.

4.00 avg. rating (80% score) - 4 votes