Interview Experiences
Career Management
HR Interview Question & Answers
Learn From Leaders

How to Write a Perfect Cover Letter

5.00 avg. rating (92% score) - 1 vote

A cover letter is a key document for both the employer and the employee. It is, in fact, the first thing that is seen by the employer and is sent along with your resume. The document allows the prospective employee to create an instant impact on the employer. Thus, making a good unique cover letter is critical for scoring a job. Cracking an interview is surely difficult, but being called for one is a struggle. Thus, a cover letter apart from an impressive resume can be a game changer for you. While you can easily create a professional resume with Firstnaukri online resume maker, also understanding what works for creating a winning cover letter makes this job search “struggle” an easy task.


While writing a cover letter, certain universal rules should be followed. Here are the basic rules of writing a Cover Letter –


One Page Rule – All cover letters must be contained in a single page. It is not your CV that you provide your details in here. Try to keep it as concise as possible. Some HR managers suggest to keep the cap at 250-300 words. But at the same time, make sure that the letter isn’t very short either. Remember, a cover letter and a resume are equally important and none of them should be ignored. While you focus on creating a cover letter, take some time to prepare a free and quick resume with the help of Firstnaukri free resume maker.


Human Language – Make sure you are writing in a personalized and human language. Don’t sound like a robot or blindly copy from some random source. Every cover letter must be unique in every sense and should be customized for jobs. The same rule goes for resume also. Sending a standard resume for every job opening or company is useless and requires customization. Now if you wondering how can you create so many different templates and tweak information, register and take the professional help of Firstnaukri resume maker that quickly creates two resume samples for you. Basis your preference, you can choose any design and download a free online resume.The Best 2019 Resume Samples for Freshers

No Grammatical Errors – This can happen to any of us. Don’t take the cover letter for granted and just like your CV, proofread your cover letter twice. Make sure that there are no grammatical errors.

Keep It Formal – You are writing to your potential boss who is representing the company you aim to work for. It is not a one on one casual conversation with one of your friends. Keep it formal and follow the format strictly. Use formal fonts, leave space for header and footer, don’t use bright colors. When creating a resume, format also remains an important parameter. You can leave all your struggles you often face at the time of deciding the right fonts and format for your resume with Firstnaukri free online resume maker.

Also Read: The Best 2019 Resume Samples for Freshers



STEP 1 – Write a professional header with your contact details.  Always make sure that the details you provide here are the same that you provide in your CV.
Here are a few things that you can include in this section.

## Name
## Address
## Phone Number
## E-Mail
## Date (Optional)
## Company Name (Optional)

STEP 2 – Start with the greeting. It will set the moos of your cover letter and in turn for your CV. If  this greeting is clunky, it will spoil the rest of your cover letter. That is why starting with a good professional greeting is important.
Never use phrases like “To who it may concern”, or “Dear Sir/Madam”. It shows that you have no idea you are writing to. Instead greet the receiver of the letter.Here are a few good greeting examples –

## Dear {First Name}
## Dear Mr. {Last Name}
## Dear Mrs. {Last Name}
## Dear Dr. {Last Name}
## Dear Miss {Last Name}


STEP 3 – Introduce yourself with a catchy opening paragraph, but ever start with your name. The recruiter already knows your name from the header. Start with something like –

## I’m thrilled to be applying for the open {Job Position} position at {Company Name}.
## I’m writing to apply for the new and exciting role at {Company Name}.
## I’m glad to have the opportunity to apply for the {Job Title} job at {Company Name}.

After writing the introductory line, then come to yourself. Persuade the employer that you are the potential candidate the employer is looking for. In the first paragraph, describe the job position you are applying for and where did you learn about this opportunity. Emphasize on your skills and how you could prove to be an asset to the company.

Also Read: How to Carry a Right Body Language in Your First Job Interview

STEP 4 – In this step, write a paragraph to pitch and market yourself. Describe your skills, your experiences, why are you the perfect candidate for the job, etc. To make that easier, you can (and should) literally include words and phrases from the job description in your cover letters.
Never write generic and cliche sentences. Use numbers to add to your strength and give a brief about your skills. Let the employer know that you have proved yourself time and time again.

STEP 5 – Conclude you cover letter. This is the call to action area. Let the employee know that you are excited about the job and are looking forward to an interview. Inform the employer that you are ready to get interviewed at the convenience of the employer. Thank the employer for providing you with this opportunity.

At the end, use a good greeting to conclude with. Here are a few good examples –

## Regards,
## Warm Regards,
## Best,
## Sincerely,
## Cordially,

Also Read: Common Mistakes To Avoid In A Fresher’s Resume


More often than not, you will be sending your cover letter and resume via an e-mail. Certain things should be kept in mind while doing this –

## Always write your name and the job title in the Subject
## Start the mail with a greeting just like in the cover letter.
## Never mention the contact details in the e-mail header.
## Attach the cover letter and CV as different .pdf files.
## End the e-mail with a professional signature and provide contact details.
## Use a professional e-mail address.

Use the free online resume maker to make a professional CV today. Register for free here: Resume Maker.

5.00 avg. rating (92% score) - 1 vote