How to negotiate your salary over an email?

3 min read 1,837 views
Posted by FirstNaukri Jan 27, 2020

Many of us might be confident about our negotiation capabilities when we speak in person. However, via email, the task becomes somewhat challenging to send across the right message for convincing an employer. Conversation over emails has become an important part right from applying to a job to accepting the final offer.

When we communicate face-to-face, we tend to send across the right message by using different modes of verbal communication such as tone of voice, expressions and gestures. However, this mean of communication is not possible in case of a written mode of communication.  So, is there a possible way to negotiate your salary over an email?

Of course, no one wants to miss a lucrative job offer or accept a salary that doesn’t meet his/her expectations. The good news is that the right choice of ‘words’ and ‘style’ can help you negotiate your salary professionally. Salary is one of the important parts of your job offer and not so surprisingly, most of the negotiations are made on this component only. In fact, job offer negotiation is an acceptable practice and 8 out of 10 companies are already prepared for salary negotiations.

So, if you are a fresher and find it harder to negotiate a job offer over an email, here are some useful tips to add an appropriate tone and set a context for the salary discussion.

Tips to negotiate salary:

  • Thanks for the job offer: A job offer mainly includes details such as salary, location, benefits, expenses covered, and the joining date. When you receive the offer, the first step is to thank your recruiter over an email for the offer. If this is the job you have been waiting for, accept it. However, if it has any unclear points related to important factors like salary or location; it is the time to clear your doubts over an email.
  • Keep it polite yet professional: Control your emotions and keep your salary negotiation emails professional and polite so that the employer doesn’t feel offended in anyway. Keep your tone in check to avoid looking pushy and arrogant.
  • Put your point across effectively: Always put your points across in a thoughtful manner. Do not hesitate to mention what you expect to receive, as this is the time to either make it or break it.
  • Validate your reasons for the negotiation: Do not put any random salary range. Whatever amount you negotiate, it should always be based on market and industry research. Several online salary range checkers help you get an idea about an ideal range for your job role. Also, support your demand with your relevant skills, education and knowledge.

Here’s a sample to give you a quick idea of how to frame your response for salary negotiation:

“Dear Mr./Ms. <name>

I am glad to receive the job offer for <position> from <ABC Company>. The job role and responsibilities are a perfect fit for my career goals and skills. Looking at the growth plans of the company, I am sure to receive several opportunities to learn more and contribute to its success.

Before accepting the final offer, I would like to discuss the basic salary offered to me. Based on my skills and knowledge about the respective industry and job role, I request you to reconsider the salary package offered. The annual salary range for an entry-level position in this role falls between <number> &<number>. I believe a salary range of <number> &<number> would be commensurate with my education and skills.   

Again, I thank you for the offer and looking forward to your quick response. I hope we can enter into a mutually satisfactory agreement and I can start with ABC as soon as possible.



Also Read: How to write a formal email for your job application

Be ready for further negotiations from the employer. However, never remain too rigid and keep a salary range in your mind to accept or reject the final offer.

All the best.





Was this post helpful?

Catch up on other great reads⚡️

Covid-19 resources
Impact of Covid-19 on Campus Placements and Internships
The outbreak of Covid-19 has led to unprecedented times and situations, making the world to stay inside homes. The crisis has impacted the economies to a great extent and also jeopardized job prospects for many, with students community being no exception.   Firstnaukri reached out to students to understand the impact of the pandemic on their lives, placements and internships…
Career management
How Can College Students Earn Work Experience
As a college going under graduate, if you possess some previous work experience, you are more likely to land a job. You will have a greater chance of receiving job interview calls from organizations and eventually become successful during the campus selection process. A recent study has revealed with college education, employers are looking for experience. Table of Contents #…
work experience
Career management
The Best 2019 Resume Samples for Freshers
Did you know an employer spends not more than 6 seconds on a resume? This is why FirstNaukri recommends all fresh graduates like you to write a crisp and professional resume to get interview calls. Your resume is your first interaction with an employer that can help you highlight your skills and strengths, and thereby, catch recruiters’ attention. We have…
Career management
How to justify a CV that has a number of short tenures
Fresh graduates and young professionals are mostly seen as job hoppers and there is nothing bad about it if as a job seeker you want to explore more job opportunities as per your interests. However, the problem comes when you wish to apply to a new job in your dream company and you want to justify your short job stints.…
Career management
How to write a formal email for your job application
Does writing an email to prospective hiring managers for your job application seems daunting to you? You are not alone! It looks more complex when most of the recruiters are currently hiring virtually post the pandemic. If as a fresher you need a clear direction on how to write a professional job application email to grab recruiters’ attention, we are…
Career management
Fresher Resume Guide: 5 Tips to Write an Attractive Resume for Freshers
Creating a resume can be a daunting task, especially if you are just getting started and don't have much to show on your CV. You may choose to use our Free Online Resume Maker. This intelligent resume maker can ensure that your CV inculcates all the basic yet mandatory information which has to reflect in front of a prospective employer. It…
fresher resume, job application letter
Career management
10 Reasons Why You Are Not Getting Hired As A Fresher
Are you having a tough time looking for your first job? Do not worry! It’s commonplace for freshers and job applicants with little experience to commit common mistakes while searching for a relevant job opening. Since the process of job hunting is a mammoth task, it may take a toll on your self-esteem and sometimes even your wallet! After applying…
dress code online interview
Career management
Resume Writing Tips for Freshers: How to Add Extracurricular Activities
As a fresh graduate, adding important information such as academics and extra-curricular activities plays a crucial role to make it meaningful for recruiters. At the time of hiring freshers, employers focus on selecting candidates who not only have a strong educational background but also are a perfect fit for the organization. Mentioning extracurricular activities is a way to highlight your…
Career management
Tips to Upskill While You are in a Job
Are you willing to get ahead in your career? Great! Constant upskilling is need of the hour for anyone willing to take charge of his or her career and stay relevant in a highly competitive job market. When you plan to upskill, trending online courses are the lucrative options to begin your learning at any stage of your career. However,…
Career management
Tips to Write a Resume (With no Work Experience)
As a fresher, you have to start somewhere to land your dream job. With first job search comes the need to prepare for a job interview and one of the most challenging tasks; writing a perfect resume! Although we all know that adding a work experience makes your resume more relevant for employers, but in the case of freshers there…